Mobile phones and other devices are having the same revolutionary effect on our working lives that the advent of the computer had decades ago.
Rapid advances in technology mean there is now a wide range of hardware and software to help organize and streamline one’s working life.
“At Hays, we’ve seen mobile job searching soar in recent years, as job seekers increasingly choose to use a smartphone to search and apply for jobs anytime, anywhere. And once they’ve secured that job, the use of mobile apps doesn’t stop there; it extends into the everyday working life of the majority of employees”, says Christine Wright, Managing Director of Hays in Asia.
LastPass is a password manager that remembers everything by encrypting all your passwords in a private account – and makes it accessible only by fingerprint
There are many apps available in the modern working world that can be put to good use by employees. For employers, the key to harnessing these tools and boosting productivity lies in fostering harmony between your people and the technology you provide them with to perform their best.
“Tech tools can be daunting for some, especially the older section of your employee population, so it pays to ensure they’re adequately trained and equipped in using digital productivity boosting tools. Lunch & learns are a great way of training, guiding and sharing tips for using certain programs or apps,” says Wright.
So whether you’re an employer or employee looking to boost productivity at work, here are Hays’ top 10 picks of apps (both premium and free) to consider:
Slack: A messaging app for teams
Slack is an instant messaging program which can be used on any device and allows employees to communicate without the need for texting or emailing. It allows you the choice of either communicating with a group (openly or privately) or speaking with a colleague directly.
According to Slack, the app enables you to “centralize all your notifications, from sales to tech support, social media and more, into one searchable place where your team can discuss and take action on each.”
LastPass: Simplify your life
LastPass is a password manager that remembers everything by encrypting all your passwords in a private account. With cyber-attacks becoming increasingly common, it makes sense to store all of your important passwords in a safe place – and accessible only by fingerprint.
Evernote: Remember everything
Evernote describes itself as “the productivity app that keeps your projects, ideas, and inspiration handy across all of your digital devices.”
It’s useful for recording information (whether regular text, a photograph, a voice memo), which you can then access across all of your devices. Once saved you can either painlessly search to bring up past ‘notes’ or share ‘notes’ with colleagues.
RescueTime: Find your ideal work-life balance
RescueTime allows you to track your progress and productivity – or lack thereof – throughout the day. The program runs in the background on your device, and tracks your time spent on various applications and websites, giving you detailed reports on your activity.
Splashtop: Access physical and virtual desktops
Splashtop is an app that allows you to access all of the files you have stored on your computer remotely by gaining access to that specific computer, rather than a storage cloud.
This is particularly useful when you’re outside of the office and have forgotten to send yourself a file for a meeting.
Google Docs: Write, edit and collaborate wherever you are
Google Docs is perhaps the most widely used app. It’s a platform for collaboration with colleagues, allowing you to create and edit web-based documents.
It’s very simple to use, and means that you no longer have to waste time and inbox space by emailing documents to yourself.
Mindfulness Daily can help you keep your cool through meditation before, after or even during your working day
UberConference: We’re the stress-free conference call
UberConference is an alternative to traditional conference call programs. The app positions itself as the “stress-free conference call,” as it doesn’t require the user to enter two or three different personal identification numbers, and it also displays who is talking at all times, avoiding crossover conversations.
Pocket: When you find something you want to view later
Pocket allows you to bookmark interesting articles so you can access them later or when you have a spare moment to read them. It’s great for stockpiling interesting news stories and motivational pieces while on your commute.
GoodReader: ‘Super-robust’ PDF reader app
GoodReader is a PDF management tool that gives you the ability to not only open, edit, annotate and save PDF documents, but also to rearrange pages, extract pages as individual files, import pages from other files and split documents.
Mindfulness Daily: Build a mindfulness practice
Maintaining a healthy work-life balance is vital to boosting productivity and Mindfulness Daily can help you keep your cool through meditation before, after or even during your working day.
It allows you to choose specific times of the day when you’d like to meditate, and sends you a notification for when it’s time to begin. It also provides soothing soundtracks, lessons and imagery to help you get in the zone.
About the Author
Hays is a global professional recruiting group that operates across the private and public sectors in 33 countries, including those in the Asia Pacific.