Fapiao in China: Complying With New Requirements for VAT and T&E

China’s State Administration of Taxation has released new requirements for collecting value-added tax (VAT) fapiao, which are special tax invoices.

The policy, which will come into effect on July 1, 2017, will change the type of information taxpayers need to provide when obtaining a general VAT fapiao. It also specifies measures that fapiao issuers (service providers) need to take to be compliant.

Human resources and finance teams should inform employees about the reform and develop new standard operating procedures for the reimbursement of business expenses

Both taxpayers and vendors should study the new general fapiao rules to understand how they affect business as usual:

  • Service providers need to sync their internal systems with the State Administration of Taxation’s VAT control system to ensure that there are no errors made when issuing fapiao after July 1.
  • Taxpayers need to review the new rules to understand how their employers and service providers will treat fapiao. The new rules increase accountability for taxpayers.
  • Employers should make sure their human resources and finance teams inform employees about the reform and develop new standard operating procedures for the reimbursement of business expenses.

Fapiao Reform                                        

Under the current system, taxpayers are only required to supply their company’s full listed name in Chinese in order for suppliers to issue a valid fapiao.

When the new law comes into effect on July 1, the following items are required when requesting fapiao:

Fapiao issued without the above information will not be seen as a valid tax payment receipt. This means that it cannot be used as a means to deduct from corporate income tax or VAT (in cases where taxpayers are engaging in labor dispatch, HR outsourcing, or tourism services, where the taxpayer chooses to pay VAT on the difference between revenue and expense fees).

Fapiao issuers will be required to link their service systems with the State Administration of Taxation’s VAT control system, meaning that all fapiao issued will only be valid if the data is coherent in both systems. Issuers with discrepancies will need to make due amendments to their own service systems.

Nature of the Fapiao

The law introduces more stringent rules relating to ‘nature of expenditure’ specified on fapiao: It stipulates that fapiao issuers are required to specify the actual purpose of expenditure.

Service providers will now need to specify the purpose of the product when issuing VAT fapiao, rather than asking the customer for their input on the nature of the fapiao. Taxpayers, in turn, will need to ensure that they match the specific purpose of the VAT fapiao for the expense that they would like to claim.

For individual taxpayers, checking the consistency of fapiao contents after issuance can ensure smooth reimbursement of business costs

As an example, taxpayers will need to use fapiao issued for accommodation to claim accommodation expense, rather than using fapiao issued for food expenses for accommodation expense.

This new measure is ultimately designed to put an end to some gray-area practices. It will become more difficult for taxpayers to request issuers to falsely write on fapiao issued for other purposes.

Validity of New and Old Fapiao

Taxpayers will need to retain both the special VAT fapiao deductible and invoice copies, which are issued together, for validity.

Authorities will not treat any special fapiao as valid if it has not been verified and filed in a VAT return within 360 days of its issuance. This applies to fapiao issued after July 1.

Fapiao issued before July 1 will be non-deductible if it is not verified within 180 days upon issuance. In either case, taxpayers must submit their fapiao to the internal finance department at least 30 days ahead of the expiration date to claim an expense.

Increased Transparency

The new law makes for more transparent VAT collection, and forms part of China’s broader effort to reform its taxation system.  

After the successful implementation of the 2016 VAT reform, the issuance of special fapiao was standardized. However, the issuance of general fapiao was not so uniform. In some cases, fapiao issuers would only require the full company name to issue a fapiao, while others would insist on varying sets of required information.

This change in requirements ultimately means more effort will be required of taxpayers and service providers. For individual taxpayers, checking the consistency of fapiao contents after issuance can ensure smooth reimbursement of business costs.

About the Author                                                                                           

Dezan Shira & Associates is a specialist foreign direct investment practice that provides advisory services to multinationals investing in emerging Asia. This article first appeared in China Briefing, and was re-edited for clarity and conciseness. For further details or to contact the firm, please visit www.dezshira.com.

 

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