Strategic Intelligence for CFOs, Finance Directors, Controllers and Treasurers in Asia  | 
2010, Sep 07

SunGard: Evolution of Payment Factories

SunGard: Evolution of Payment Factories

by Luc Belpaire, SunGard, 26 September 2009

Corporations today are under ever more pressure to devise ways to manage their cash more effectively. Currently, many are managing their payments processing and bank accounts in one of three ways – regionally, at the business unit level or at the subsidiary level. While these methods may offer a certain degree of flexibility, they often result in poor visibility and high ownership costs.

 
This article will explore the topic of how implementing a payment factory can support organisations in gaining control over cash management, as it helps to automate and centralise payments processing across regions.
 
Utilising a single channel for payments processing also improves visibility of cash flows for better liquidity management and significantly reduces operational and transaction costs.
 
The Initial Business Case
Payment factories have been around for some time. Typically, they have been implemented at large multinational organisations that want to streamline their accounts payable organisation (or part thereof) by defining common payment processes across various locations and subsidiaries in a shared-services centre.
 
Most of the CFOs who pioneered payment factories are enjoying a sound return on investment (ROI ) because the centralised payables and payment processing centre provides tangible operational efficiencies for their organisation, including:
 
  • Driving down banking fees, as it becomes possible to deal with a smaller number of banking relationships across various locations and subsidiaries, resulting in a better negotiating position; 
  • Handling larger payment volumes with less staff due to increased automation and straight-through processing (STP); 
  • Replacing proprietary e-bank connections that typically cost about US$20,000 a year  per bank connection, resulting in substantial savings; 
  • Routing payments to the least-cost option based on configurable rules; 
  • Offering flexibility for dealing with many different payment instruments and payment types, adding value to enterprise resource planning (ERP) systems that are often not capable of dealing with certain instruments and for which building customisations is a costly exercise;
  • Centralising the payments business process, resulting in changing the process only once in case of changes required by business and regulatory pressures. Again, this means a substantial cost saving compared to changing many different systems;
  • Facilitating compliance with internal control procedures as imposed by regulation such as Sarbanes-Oxley and the 8th European Union directive.

 

This first wave of payment factory implementations has focused on the operational benefits for the CFO, treasurer and accounts payable director. These advantages are obvious and are in most cases compelling enough to build a strong business case for payment factories. However, the advantages do not stop there.
  

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